When you want to issue bulk charges to your residents for categories such as dues, fixtures, natural gas, etc., you can use the Bulk Dues Distribution.
To do this, open the Finance / Dues / Bulk Dues Distribution page. Then click the + New Record button.
The parameters you need to fill in on the page that opens are explained in detail in the rest of the article.
Document Date: Select the document date for the debt receipts to be created.
Dues Period: Select the period in which the bills will be distributed. The number in parentheses shows how many billing receipts have already been created for that period.
Final Payment Day: Select the due date for the billing receipts to be created.
Apply Late Fee: If you will apply a late fee for charges not paid by the due date, activate the corresponding checkbox.
Compensation Start Date: Select the date from which the late fee will start being applied for overdue payments. Typically, the day after the due date is preferred.
Application Method: Choose whether the late fee will be calculated daily or monthly.
If you choose daily, the number of delayed days will be reflected as a fee. For example, if it's 5 days late, a 5-day late fee will be applied; if it's 12 days late, a 12-day fee will be applied.
If you choose monthly, even a 1-day delay will result in a 30-day late fee.
Monthly Late Fee Percentage: Enter the monthly percentage to be applied to those who do not pay on time. According to the Condominium Law, a monthly 5% late fee is to be applied for overdue payments.
Late Fee Calculation Date: Choose the date from which the late fee will start being calculated. If you select the “Penalty Date” option, the calculation will be based on the selected late fee start date.
Who Should Be Debited: Choose who will be billed. If you want to bill the current occupants of the apartment, select “If tenants available, otherwise owners.”
Do Not Distribute to Vacant Units: If the expense should be distributed only to used units, select this option. The system uses the “Status” parameter found within the unit cards for this data.
Type of Debting: Select the expense account related to the billing. If you want to create a new expense, you can add a new entry from the Expense Definitions page.
Create New Document: Documents with the same date and late fee settings are automatically merged in the system. If you select this option, no merging will be done even if the dates are the same.
Category: Select the category through which the billing will be made. If you want to create a new category, you can add a new entry from the Document Categories page.
Dues Distribution Method: Choose the method by which the billing will be distributed among individuals.
After filling in the specified parameters according to your project, click the "Make a Debit" button to complete the bulk billing process.
The number of documents created based on the billing you performed, along with the total amount, will appear on your screen. You can check the amounts billed to individuals on the Dues Receipts page.